Administrator User Guide: online attendance system

Follow these steps to login into attendance system.

• Go to web browser
• Type your URL http://company.eattendance.com in the address bar
• Press Enter
• Type Username and Password
• Click Login

Follow this instruction to change password of attendance system

• Go to Change Password
• Type old password
• Enter new password
• Retype new password to confirm password
• Click Save

• In login page, click Forgot Password
• Type your email address
• Click Send Password

  

   

• Go to Setup > Branch
• Click New
• Enter Branch Details
• After filling all the details, click Save

• Go to Setup > Branch
• Click Edit in desired record
• Make necessary changes
• Click Update

• Go to Setup > Branch
• Click Delete in desired record

• Go to Setup > Department
• Click New
• Enter all details
• After filling all details, click Save

• Go to Setup > Department
• Click Edit in desired record
• Make necessary changes
• Click Update

• Go to Setup > Department
• Click Delete in desired record

• Go to Setup > Designation
• Click Edit in desired record
• Make necessary changes
• Click Update

• Go to Setup > Designation
• Click New
• Enter Designation Name
• Click Save

• Go to Setup > Designation
• Click Delete in desired record
• Click OK

• Go to Setup > Grade
• Click New
• Enter Grade
• Click Save

• Go to Setup > Grade
• Click Edit in desired record
• Click Update

• Go to Setup > Grade
• Click Delete in desired record

• Go to Setup > Type
• Click New
• Enter Type name
• Click Save

• Go to Setup > Type
• Click Edit in desired record
• Make necessary changes
• Click Update

• Go to Setup > Type
• Click Delete in desired record

• Go to Setup > Mode
• Click New
• Enter Mode name
• Click Save

• Go to Setup > Mode
• Click Edit in desired record
• Make necessary changes
• Click Update

• Go to Applications > Leave Application
• Click New Application
• Enter your application details and click Apply
• Once you apply, the person whom you have applied will get an email notification, he/she can approve your leave from his/her email address as well

• Go to Setup > Mode
• Click Delete in desired record

• Go to Setup > Leave
• Click New
• Enter all leave details
• Click Save

• Go to Setup > Leave
• Click Edit in desired record
• Make necessary changes
• Click Save

• Go to Setup > Leave
• Click Delete in desired record

• Go to Setup > Official Visit Type
• Click New
• Enter all official visit details
• After filling all the details, click Save

• Go to Setup > Official Visit Type
• Click Edit in desired record
• Make necessary changes
• Click Save

• Go to Setup > Office Visit Type
• Click Delete in desired record

• Go to Setup > Holiday
• Click New
• Enter all holiday details
• Select Branch > Gender
• Click Save

• Go to Setup > Holiday
• Click Edit in desired record
• Make necessary changes
• Click Update

• Go to Setup > Holiday
• Click Delete in desired record

• Go to Setup > Shift Setup
• Click Add
• Enter all details of Shift
• After filling all the details, click Save

• Go to Setup > Shift Setup
• Click Edit in desired record
• Make necessary changes
• Click Save

• Go to Setup > Shift Setup
• Click Delete in desired record

• Go to Setup > Attendance Year
• Click New
• Enter all details in Attendance Year Form
• After filling all the details, click Save

• Go to Setup > Attendance Year
• Click Edit in desired record
• Make necessary changes
• Click Update

• Go to Setup > Attendance Year
• Click Delete in desired record

• Go to Setup > Authorised Persons
• Select Branch > Department/Section
• Click on desired checkbox to make leave approver and leave recommender
• Click Save

• Go to Setup > Users
• Click Activate to activate and Deactivate to deactivate the desired users

• Go to Setup > Users
• Click Change to user to make the user and Change to admin if you want to change the user to admin

• Go to Setup > Users
• Click Change Password in desired record
• Enter password
• Re-enter password to confirm password
• Click Save

• Go to Setup > Company
• Enter all details
• After filling all the details, click Save

• Go to Posting > Manage Attendance
• Click Add Attendance
• Select Person Name
• Enter all attendance details
• After filling all the details, click Save

• Go to Posting > Manage Attendance
• Click Edit Attendance
• Select Person > Branch > Department
• Enter From Date and To Date from Calendar Extender
• Select Time conditions
• Click View
• Make necessary changes
• Click Save

• Go to Posting > Leave Posting
• Click Add New Leave
• Enter all leave details
• After filling all the details, click Save

Note: You must select Person, Leave, From Date, To Date, Approved By and Approved Date

• Go to Posting > Leave Posting
• Click Search/Edit Leave
• Select Person > Branch > Department
• Enter From Date and To Date from Calendar Extender
• Click View

• Go to Posting/Leave Posting
• Click Pending Application to view the unapproved leave

• Go to Posting > Official Visit Posting
• Click Add New Office Out
• Fill all the details and click Save

• Go to Posting > Official Visit Posting
• Click Search/Edit Leave
• Select Person > Branch > Department
• Enter From Date and To Date from Calendar Extender
• Click View

• Go to Posting/Official Visit Posting
• Click Pending Application to view the unapproved official visit application

• Go to Posting > Entitled Leave
• Select Attendance Year > Branch > Department > Person > Leave Name
• Click Add
• Enter the no. of days that you want to set as entitled leave. Then, click Save

Note: If you want to set the same number of days for all employees in entitled leave, then you can enter the no. of days in Apply to All.

• Go to Posting > Entitled Leave
• Select Attendance Year > Branch > Department > Person > Leave Name
• Click View to view the entitled leave record
• Click Edit to edit the entitled leave record
• Click Delete to delete the entitled leave record

• Go to Posting > Opening Leave
• Select Attendance Year > Branch > Department > Person > Leave Name
• Click Add
• Enter the no. of days that you want to set as opening leave then, click Save

Note: If you want to set the same number of days for all employees in opening leave, then you can enter the no. of days in Apply to All.

• Go to Posting > Entitled Leave
• Select Attendance Year > Branch > Department > Person > Leave Name
• Click View to view the opening leave record
• Click Edit to edit the opening leave record
• Click Delete to delete the opening leave record

• Go to Posting > Overtime Posting
• Enter Date from Calendar Extender
• Select Employee > Branch > Department
• Click View
• Enter over time OT (Min)
• Select Approved By
• Enter Remarks
• After filling all the details, click Save

• Go to Posting > Holiday/Day off Working
• Select Person > Branch > Department/Section
• Enter From Date and To Date from Calendar Extender
• Click View

• Go to Posting > Personwise Weekend
• Select Person Name > (Date Type) > Year > Month
• Click View
• Click on desired checkbox to make weekend for the selected month
  Then, click Save

• Go to Posting > Data Import
• Click Browse to upload the attendance data

Note: The file format should be in xml format

• Go to Reports > Daily Attendance Report
• Enter Date from Calendar Extender
• Select Branch > Department/Section
• Click View Report

Note: You can also view Daily Attendance Report by clicking More Options.

• View Daily Absent Report
• Go to Reports > Daily Absent Report
• Enter Date from Calendar Extender
• Select Branch > Department/Section
• Click View Report

Note: You can also view Daily Absent Report by clicking More Options.

• Go to Reports > Monthly Attendance Report
• Select(Date Type) > Year > Month  >Branch > Department > Report Type
• Click View Report to view the monthly attendance report according to the selected Report Type

Note: You can also view Monthly Attendance Report by clicking More Options.

• Go to Reports > Leave Summary Report
• Select Branch > Department > Person > Attendance Year
• Enter From Date (AD) and To Date(AD) from Calendar Extender
• Select Leave Name
• Click View Report

Note: You can also view Leave Summary Report by clicking More Options.

• Go to Reports > Office Out Summary Report
• Select Branch > Department > Person > Attendance Year
• Enter From Date (AD) from Calendar Extender
• Enter To Date(AD) from Calendar Extender
• Select Official Visit Name
• Click View Report

Note: You can also view Official Visit Summary Report by clicking More Options.

• Go to Reports > Annual Attendance Report
• Select Person > Year > (Date Type) > Report Type
• Click View Report to view the annual attendance report according to the selected Report Type

Note: You can also view Annual Attendance Report by clicking More Options.

• Go to Applications > Official Visit Application
• Click New Application
• Enter your application details and click Apply
• Once you apply, the person whom you have applied will get an email notification, he/she can approve your official visit from his/her email address as well

• Go to Applications > Late In/ Early Out Application
• Click New Application
• Enter your application details and click Apply
• Once you apply, the person whom you have applied will get an email notification, he/she can approve your late coming or early leaving applications from his/her email address as well.

• Go to Personal Details
• Click Add New Person
• Enter all details in Personal Details form
• After clicking all details, click Save

Note: You must fill Personal ID (ID according to device), First Name, Last Name, Join Date, Date of Birth and How to add employee details?

• Go to Personal Details
• Click on View icon in desired record to view employee details
• Click on Edit icon in desired record and make necessary changes
• Click on Delete icon in desired record to delete the employee details

• Go to Personal Attendance
• Select Person > (Date Type) > Year > Month
• Click View Report

• Go to Personal Leave Record
• Select Person Name > Leave Name > Year > Attendance Year
• Click View Report

• Go to Personal Official Visit Record
• Select Person Name > Official Visit Name > Attendance Year
• Click View Report